Printing at 300 George Street

May  2012

 

0. Public printers

 

Printer

Location

Model

IP Number

color-cp                       

Library
 Xerox WorkCentre 7232

172.20.1.201

mailroom-cp

Mail room

Xerox WorkCentre7545

172.20.1.202

Tech

Opposite Kitchen

Imagistics im2520

172.20.1.204

MainHP

Opposite Kitchen

HP LaserJet 9000

172.20.1.206

fMRI*

Rm. 128

HP Color LaserJet 3700

172.20.1.213

Library

Library

HP Color LaserJet 3550

172.20.1.214

* For use of fMRI group only

Other printers may show up when you add a printer, but these are in individual offices. Also, avoiding selecting any "Airprint" or "Bonjour Shared" printer -- these are alternate paths or "virtual printers," not real devices. 


1. Printer Drivers

If your system doesn't already have the correct printer description files for these, you can either select the Generic PS driver or download printer files from http://www.hp.com.  Drivers for the two Xerox printers can be downloaded from http://www.support.xerox.com/support/enus.html

2. Mac Users

Mac users should define printers by using the Add Printer command in the Printer Setup Utility. All of the HP printers will show up when you browse for AppleTalk or for Bonjour/Rendezvous printers.

3. Windows Users

Method A

Apple has provided a Bonjour utility for Windows. A copy of the installer, BonjourSetup.exe, has been placed in Document Depot: /Technical/Printing/Windows drivers. If you download and install this, you will be able to browse for printers in much the same way as you can on a Macintosh. A shortcut to the Bonjour Printer Wizard will appear on your desktop. When you click on it, after the welcome screen, you will be presented with a list like the one below; the precise list of printers will, obviously, depend on what's been turned on. Not all of the printers on the list are public printers, so please limit yourself to those printers listed in the table above. Once you select your printer, click "Next" to select a printer driver.

If your version of Windows doesn't have printer files for the printer you want to use, you can download the correct PCL driver from http://www.hp.com. Alternatively, you can select a Generic driver, either Generic/PCL or Generic/Postscript.

Method B

If you wish to print to one of the copiers or if you prefer not to install the Bonjour Printer Wizard, you can define printers by IP number. This involves two nested Windows wizards, the Add Printer Wizard and the TCP/IP Wizard.

From the Start menu, select Printers and Faxes. Click on "Add a printer" from the list of tasks in the sidebar. This invokes the Add Printer Wizard. Click "Next" on the first screen. On the second screen, click next to "Local printer attached to this computer" and UNcheck "Automatically detect my Plug and Play computer". Click "Next".

The next screen will ask you to select a printer port. Click next to "Create a new port".

This will activate the adjacent pull-down menu. Select "Standard TCP/IP Port". When you click "Next" the Add Standard TCP/IP Port Wizard will open. Click "Next".

Then, fill in the IP number of  the printer you're adding (taken from the table on the previous page) in the blank next to "Printer Name or IP Address". The Port Name will automatically be filled in as IP_TheIPNumber. When you click "Next", you'll get a summary screen indicating the information you've provided and some information from the printer itself.

Click "Finish" to return to the Add Printer Wizard. This will take a moment. You will then be asked to select your printer drivers. The options shown will depend on the previous steps.

If the list of printers doesn't include the precise HP model you're adding, you can download the correct software from http://www.hp.com. You don't have to close the Add Printer Wizard to do so. Simply download the software. If you get choices of PCL, PCL5, PCL6, or PS software, select PCL6; that tends to work quite well.

If you're adding one of the Imagistics copier/printers, you have two choices. You can get the drivers from http://www.imagistics.com. Or, you can find the drivers, labeled using our local printer names, in Document Depot: /Technical/Printing/Windows drivers.

Once you've downloaded the software and unzipped it (pay attention to where the unzipped files are placed; usually, it's C:\, but occasionally they'll be put in Program Files), click "Have Disk" in  the above window, and navigate to the location of the downloaded and unzipped printer files. The listing below contains three folders of printer software, identified by printer model number: clj3550, clj5550, and lj9000pcl6win2kxp. Click on the appropriate folder, and any folders that show up inside it, until you come to a file with the .inf extension. Select that.

Once you've done that, click "OK". The next screen will ask you to name the printer. The default provided will be based on your printer driver, something like HP Color LaserJet 5500 PCL6. You may prefer to give it a more descriptive name, like Color HP.

Click "Next".

Though it's tempting to do so, make sure you've selected "Do not share this printer". Sharing the printer means that other networked users may end up spooling their print jobs on your computer, slowing things down for you! Just click "Next".

The final screen will ask you if you want a Test Page. Say yes, and click Finish. After a bit, you'll see a window asking you if your test page printed. Click "OK".

Then go look for it. If it didn't print, the Windows trouble-shooting isn't all that helpful.

Here are things to try. First, check that the printer is on and that other people's print jobs are working OK. Second, go back to your computer, open the Printers and Faxes window, from the Start Menu, right-click on the printer, and select Properties. Click on the "Ports" tab, followed by the "Configure Port" button, and verify that you've typed the correct IP number for the printer.

If you've spent time in Europe, the printer might be waiting for you to provide A4 paper instead of US Letter. If so, you'll need to change the defaults to US Letter every place you can. Right-click on your printer and, again, select Properties. Select the Device Settings tab. For each paper tray that the printer has, you'll want to indicate that the tray is installed and that it has US Letter paper. (While you're at it, you can make sure that the Duplex Unit is correctly marked as Installed.

 

In the top part of the window, make sure that each tray is marked as containing Letter paper.

Then click on the Advanced tab, and the Printing Defaults button.

Select the Paper/Quality tab and make sure that the Paper size is set to Letter. If necessary, click "Apply".

If you have saved documents (or documents mailed to you as attachments) that are formatted for A4 paper, you probably don't want to reformat them. Select the "Effects" tab, and you'll have some Resizing options. The default is to print at Actual size. But you can change this default to print on Letter paper, scaling to fit.